Thursday, May 24, 2012

How to Create Task Templates in GQueues

This post is part of a new series, "Tips & Tricks Thursdays," which highlights ways you can take advantage of GQueues to be even more productive. 

Many people use GQueues to manage all aspects of their life.  One question often asked is how to create "templates" - or entire sets of tasks that can be reused whenever needed.  In this post I'll cover three ways you can create task templates so you can save time and keystrokes.

Duplicate Queues
If you have an entire queue you want to use as a template you can simply duplicate the queue. For instance, if you run an annual summer conference you may want to copy last year's tasks as starting point for your planning. Some people even create a "Templates" category where they store these queues for easy access later.

Duplicate a Queue

Duplicate Parent Tasks
You can use a set of subtasks as a template by duplicating the parent task.  For example, you may have a set of tasks to complete every time a new tenant moves into a building.  The parent task can be duplicated and then moved to the queue for that specific property.

Duplicate Subtasks in GQueues

The Quick Add Window
For more complex sets of tasks you can use the Quick Add Window. Let's say you distribute a newsletter every month, where certain tasks are delegated to others with regular deadlines based on when the newsletter will go out.  You can write out all the tasks using the Quick Add Syntax and save this in the notes of a repeating task called "Create Newsletter Tasks."
Repeating task with Quick Add Syntax
Then, every month simply copy the notes into the Quick Add Window, which will create all the tasks, assignments and due dates for the upcoming newsletter.

Quick Add Window
Tasks created by Quick Add Window

Have you tried any of the methods above?  Are there other ways you're creating templates in GQueues?  Leave a comment to share your experiences.

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