Monday, October 18, 2021

7 Tricks for Managing Multiple Projects (Prepare to be Amazed!)

Walking a tightrope

Organizing multiple projects might seem difficult - like walking on a tightrope while balancing a stack of plates on your head. But lots of business owners still find a way to dazzle while managing all of their tasks and meeting deadlines. It doesn’t take superhuman abilities. But before you can fly through the air on a trapeze, you’ve gotta ace the basics. 

Get out your unitard and prepare to be amazed. I’m gonna walk you through exactly what you need to know to put on your best show, whether you’re a project manager, a small business owner, or the ringleader of a three-ring circus. Thankfully, you won’t be jumping through any flaming hoops. [Cue applause.] 

Monday, October 4, 2021

Why I Switched to a Digital Planner (And the Tool I’m Most Excited About)

Paper planner

Planner lovers, let’s talk about going digital. 
I used to be a paper planner person. I’d write everything I needed to do in today's slot, then rewrite it the next day if I didn’t get it done (and the next, and the next). And if I super needed to stay on task, I’d make a sticky note and put that on my monitor. You know, next to all the other sticky notes. 
So far, so good. But you can guess what happened when I missed a deadline or forgot to move something over. I hate that sinking feeling when I realize the report I’m wrapping up today was actually promised to my client yesterday. Yikes. After recovering from a mild freak-out, I’d be stuck flipping through pages until I spotted whatever I was looking for...if I ever found it, that is.
Then there were the days I forgot to bring my planner with me! When I got to work, I’d struggle to remember everything I had to do that day. Or, if I left it at work at the end of the day, I’d think of work items I wanted to add to my to-do list...but I wouldn’t have my planner to write it down! Back to the sticky note pile. 

I needed my life to be simpler. 

Take it from someone who knows your pain - a digital planner is so. Much. Better.

Monday, August 23, 2021

Leading a Virtual Team? You Need The Right Work Management Tool for the Job

Leading an online team takes trust and organization

These days, being an effective leader for your virtual team takes more than organizing Google Meet check-ins and sending emails back and forth. It takes trust and organization as a team to get the results you want. But building trust and maintaining productivity from behind a screen is challenging for most managers in today’s world. When your teammates aren’t together in person, how can you make sure everyone stays on top of their work?

Thursday, November 14, 2019

The One on One Meeting: An in-depth guide to building trust and increasing team performance

Meetings are generally known as one of the leading drains of company resources. According to a 2019 study by Doodle, two-thirds of all meetings are unnecessary or a waste of time. Ineffective meetings - whether lacking focus, running too long, or including the wrong people - keep employees from getting real work done. The problem is so prevalent there are even tools to measure how much time you waste in meetings and help you block out more time for deep work. While many meetings should be cancelled or declined, there is one type of meeting that may be the most valuable way to spend your time as a manager: the one on one.

Monday, September 23, 2019

How to Sync Tasks to Different Google Calendars

If you already use GQueues to manage tasks, chances are you get a lot of value from its real-time, 2-way syncing with Google Calendar. It’s our most popular Google integration for good reason: being able to manage tasks in the context of all your other scheduled activities is invaluable.

Until recently, your tasks could only sync to a single GQueues calendar. We’ve taken this integration to the next level, and now you can sync tasks to multiple Google Calendars, giving you more freedom and flexibility as you manage your tasks.

Tuesday, September 10, 2019

How to Share Google Tasks and Increase your Team’s Productivity

For many individuals, using an online task manager is a critical part of staying organized and tracking everything that needs to get done. It’s the primary tool in your productivity system that makes you a superstar when it comes to following through and never dropping the ball.

At some point you’ve probably had a moment where you wanted to share a list with your spouse, assistant, or entire team.  You instinctively recognize that if tracking tasks keeps you organized, then having a shared list of tasks with others will increase efficiency, keep everyone on the same page, and help reach your collective goals.

And your instincts are correct. According to a Frost & Sullivan study which surveyed decision makers in businesses across the world, effective collaboration in teams has a 36% positive impact on productivity and 29% positive impact on profitability.
"Effective collaboration in teams has a 36% positive impact on productivity and 29% positive impact on profitability."
However, if you use Google Tasks, when you’ve tried to share your lists with others, you probably got stuck.  Don't worry though - you’re not alone, and there’s hope for finding collaborative productivity paradise!

Steps to share Google Task lists and collaborate with others

First the bad news: It’s not possible to share lists directly in Google Tasks. Previously Google Tasks had an option to copy a list into an email and send it to someone else. The other person couldn’t collaborate on the list in real-time, but at least s/he could view a static version of your tasks. However, when Google updated Tasks in 2018, even this limited sharing functionality disappeared, forcing users to continue looking for an easy way to coordinate work together.

Now the good news: You can share your Google Tasks with your entire team by importing them into GQueues, which integrates with all the Google products you already use.

Follow the 3 steps below to collaborate on your task lists in real-time:
  1. Sign in to GQueues using your Google Account
  2. Create a team and add members with permissions you choose
  3. Import the desired lists from Google Tasks
Team members will be notified of the newly shared lists and can start collaborating immediately.

A few items to note
This is a one-time import from Google Tasks.  Once you’ve moved your tasks to GQueues, you should ignore or delete the tasks in Google Tasks, since changes made by you and collaborators are only visible within GQueues.

A separate calendar is created in Google Calendar for each Team you set up in GQueues.  This means you can have multiple Teams sharing tasks, all with their own shared calendar to keep everything clean and organized!

Once your tasks are in GQueues you will also benefit from a number of other features you’ve probably been longing for including attachments, search, comments and tagging.

Try sharing your tasks now and experience the gains from managing work collaboratively with your team!

Wednesday, July 24, 2019

Help Your Team Work Better, Together, with the New Team Queues

Today we are excited to announce the launch of our most requested, and highly anticipated feature: Team Queues!

With Team Queues we took all the functionality you love about GQueues and re-built each component specifically to help your teams collaborate on tasks.

Simplified Sharing

Now you can set up a team once, and new queues you create in the team are automatically shared with all team members. All queues appear in the same location, in the same order for every person. And permissions are simple -- 5 different roles allow you to give each person the right amount of access to tasks.

Team Calendars

Each team has a separate calendar in Google Calendar, which is automatically shared with all team members. 2-way syncing means changes made by any team member in Google Calendar are reflected back in GQueues for everyone else.

Shared Tags

Teams have their own set of shared tags which ensures tasks are organized in a consistent way. You can choose to allow members to create new shared tags, or limit tagging to the ones you’ve set up in advance.
Watch the video below to see how Team Queues can help you!

Over the past 3 months we gathered feedback from over 250 beta testers and refined Team Queues to make it the very best way to collaborate on task management. The response from testers has been overwhelmingly positive.
"For me it's all about collaboration and the ability to easily delegate tasks and track progress. Team Queues has made a huge difference in our team."
-Tim Greany, beta tester
Team Queues helps you keep everyone on the same page, organize work faster, and prevent tasks from falling through the cracks.

Get started now and help your team work better, together.