Tuesday, September 10, 2019

How to Share Google Tasks and Increase your Team’s Productivity

For many individuals, using an online task manager is a critical part of staying organized and tracking everything that needs to get done. It’s the primary tool in your productivity system that makes you a superstar when it comes to following through and never dropping the ball.

At some point you’ve probably had a moment where you wanted to share a list with your spouse, assistant, or entire team.  You instinctively recognize that if tracking tasks keeps you organized, then having a shared list of tasks with others will increase efficiency, keep everyone on the same page, and help reach your collective goals.

And your instincts are correct. According to a Frost & Sullivan study which surveyed decision makers in businesses across the world, effective collaboration in teams has a 36% positive impact on productivity and 29% positive impact on profitability.
"Effective collaboration in teams has a 36% positive impact on productivity and 29% positive impact on profitability."
However, if you use Google Tasks, when you’ve tried to share your lists with others, you probably got stuck.  Don't worry though - you’re not alone, and there’s hope for finding collaborative productivity paradise!

Steps to share Google Task lists and collaborate with others

First the bad news: It’s not possible to share lists directly in Google Tasks. Previously Google Tasks had an option to copy a list into an email and send it to someone else. The other person couldn’t collaborate on the list in real-time, but at least s/he could view a static version of your tasks. However, when Google updated Tasks in 2018, even this limited sharing functionality disappeared, forcing users to continue looking for an easy way to coordinate work together.

Now the good news: You can share your Google Tasks with your entire team by importing them into GQueues, which integrates with all the Google products you already use.

Follow the 3 steps below to collaborate on your task lists in real-time:
  1. Sign in to GQueues using your Google Account
  2. Create a team and add members with permissions you choose
  3. Import the desired lists from Google Tasks
Team members will be notified of the newly shared lists and can start collaborating immediately.

A few items to note
This is a one-time import from Google Tasks.  Once you’ve moved your tasks to GQueues, you should ignore or delete the tasks in Google Tasks, since changes made by you and collaborators are only visible within GQueues.

A separate calendar is created in Google Calendar for each Team you set up in GQueues.  This means you can have multiple Teams sharing tasks, all with their own shared calendar to keep everything clean and organized!

Once your tasks are in GQueues you will also benefit from a number of other features you’ve probably been longing for including attachments, search, comments and tagging.

Try sharing your tasks now and experience the gains from managing work collaboratively with your team!

Wednesday, July 24, 2019

Help Your Team Work Better, Together, with the New Team Queues

Today we are excited to announce the launch of our most requested, and highly anticipated feature: Team Queues!

With Team Queues we took all the functionality you love about GQueues and re-built each component specifically to help your teams collaborate on tasks.

Simplified Sharing

Now you can set up a team once, and new queues you create in the team are automatically shared with all team members. All queues appear in the same location, in the same order for every person. And permissions are simple -- 5 different roles allow you to give each person the right amount of access to tasks.

Team Calendars

Each team has a separate calendar in Google Calendar, which is automatically shared with all team members. 2-way syncing means changes made by any team member in Google Calendar are reflected back in GQueues for everyone else.

Shared Tags

Teams have their own set of shared tags which ensures tasks are organized in a consistent way. You can choose to allow members to create new shared tags, or limit tagging to the ones you’ve set up in advance.
Watch the video below to see how Team Queues can help you!

Over the past 3 months we gathered feedback from over 250 beta testers and refined Team Queues to make it the very best way to collaborate on task management. The response from testers has been overwhelmingly positive.
"For me it's all about collaboration and the ability to easily delegate tasks and track progress. Team Queues has made a huge difference in our team."
-Tim Greany, beta tester
Team Queues helps you keep everyone on the same page, organize work faster, and prevent tasks from falling through the cracks.

Get started now and help your team work better, together.

Tuesday, December 4, 2018

Create and manage tasks directly from your inbox with the new GQueues for Gmail Add-on

Launching today, the new GQueues for Gmail Add-on allows you to easily manage tasks without leaving Gmail. The new Add-on works in any browser and allows you to:
  • Create tasks from emails
  • Attach emails to existing tasks
  • Modify existing tasks
  • View tasks already associated with emails
Check out the Help Docs or watch the video to see the GQueues for Gmail Add-on in action.

The GQueues for Gmail Add-on works on Android too!  No more forwarding emails to create tasks from your mobile device.  You can create and manage your GQueues tasks from the Gmail Android app. 
What are you waiting for?  Install the GQueues for Gmail Add-on today!

Thursday, July 19, 2018

We all make mistakes. The new Trash feature in GQueues helps you clean up the mess!

Launching today, the new Trash feature allows you to easily view and restore tasks up to 30 days after they’ve been deleted. Accidentally deleting a task happens to the best of us, and now you can safely purge old to-dos with no risk!

If you share queues with your team, you can also restore tasks that your collaborators have deleted. Turn on notifications for deleted tasks, and then share queues without hesitation - vanishing tasks are a thing of the past.

Check out the Help Docs or watch the video to see the Trash feature in action.

Over 100 beta testers guided the development of this feature, offering feedback and discovering bugs all along the way. Thanks for the help, everyone!

“Now I don't ever have to worry about accidentally deleting a task, as I can always get it back. It makes my workflow faster.”
- Tim Bracken, Beta tester
If you (or someone on your team) has ever accidentally deleted a task, the new Trash feature has you covered!

Thursday, April 26, 2018

GQueues for Gmail Chrome Extension Now Updated for the New Gmail Redesign

You may have heard, Google released the new Gmail makeover yesterday. GQueues worked quickly to make sure you can still create tasks directly from your inbox with the new Gmail interface.

Just launched on the Chrome Store, the update for the GQueues for Gmail Chrome Extension allows you to create tasks directly from Gmail, just like you were able to in the older version of Gmail.

You can still:

  • Link the email to your task
  • Add the email to your task as a link or an attachment
  • Assign the task
  • Add a task to a specific Queue
  • Set a due date with a specific time

all directly in Gmail!

Not seeing the updates just yet?  Auto-update takes about 24 hours.  Version 1.1.3 is the updated version.

What about Preview Pane?

Whether you are using the new Gmail or the old Gmail, GQueues for Gmail Chrome Extension now works with Preview Pane.

Check out the Help Docs to see how easy it is to get started!

Tuesday, January 9, 2018

Supercharge Your Google Calendar with this New Extension from GQueues

Google Calendar recently updated its design and we at GQueues have been working hard to build one of the very first integrations for the new interface!

Just launched, the GQueues for Google Calendar Chrome Extension allows you to view additional task details and mark tasks complete directly from Google Calendar.

GQueues is already known for its very popular Google Calendar integration with real-time, two-way syncing of changes. This new extension takes things one step further, making you even more efficient as you manage your work.

Check out the Help Docs or watch the video to see how easy it is to get started!

A big thanks to the 90+ beta testers who helped find bugs and provide feedback during the development process!

"I live in my calendar, so being able to manage my tasks from there is great!"
- Tom Hansen, Beta tester
If you're an avid Google Calendar user, then managing tasks is about to get a lot easier for you!

Monday, December 18, 2017

Customer Spotlight: High School FIRST Robotics Team Increases Accountability and Collaboration Using GQueues

The Robo Raiders are a team of 13 high school students in Mascoutah, Illinois, who compete in FIRST Robotics. Along with the support of adult mentors they've worked hard to plan, design, build, and drive robots that have helped them win several prestigious awards since they began competing in 2009.

For many years, the Robo Raiders organized their work and communicated about their progress via email. In 2016, Jason Rahm, one of the team’s primary mentors, noticed things were getting missed by students, and mentors were struggling to help students be accountable for their work. When Jason discovered GQueues, he knew right away that the collaborative features, simple structure and Google integrations made it a perfect solution for their team.

GQueues has helped the team manage their time better and allowed mentors to relax knowing that students will get notifications and deadline reminders so they won’t miss anything. According to team member, Ava Merrifield, “By having everything right there in front of me, I’m able to see all of my tasks and their due dates, so I know what I need to work on and prioritize first.”

To learn more about how the Robo Raiders use GQueues, read the full case study.